Season Start: Getting Prepared for the Season
Complete your Team List
The following document has the instructions for completing your team list:
When complete send an email to firstname.lastname@example.org
Open a Team Bank Account
Email VP Administration to request an official WEHL letter that you can use to open a team bank account. Please include your Division and Team Number in the email, eg. Atom B3. If you receive any team sponsorship, have the cheque made payable to the WEHL.
Plan your Tournaments:
Tournaments can book up - plan early to avoid disappointment!
Travel Permits are required for some out of town tournaments
- District B (e.g WEHL Tournament at the Sensplex) No travel permit is required.
- Outside Ottawa within Hockey Eastern Ontario (HEO): Team Travel Permit is not required for tournaments Outside Ottawa within HEO (refer to HEO Minor website for a list of associations you do not require a team travel permit to travel to).
- Tournaments Outside of HEO Minor but within Canada: Complete an Application for Team Travel Permit (Excel) or
Application for Team Travel Permit (PDF). List ALL players and bench staff travelling for the tournament. Please email a final copy to the WEHL President for final approval.
- Tournaments in the United States: You will need to complete an Application for Team Travel Permit (Excel) and an Application for Team Travel to the UNITED STATES Permit. This travel permit must be accompanied by an official HEO Minor team roster showing the names of those players and bench staff travelling for the tournament. If affiliated players are travelling, you must also have their home team list. Once completed, please email copies of both to the WEHL President for final approval.
- For tournaments requiring travel permits - once signed, you should submit a copy to your tournament organizer and also carry a copy with you during the tournament. This is proof that your team is covered by Hockey Canada insurance while travelling for a tournament.
Game Sheets & Labels
The HOME team is responsible for providing a game sheet for all league games. Game sheets are available in the locked mailbox at J.A. Dulude Arena - contact your Convenor for the combination. Please take only 10 game sheets at a time as the league pays for them. It is the Manager's responsibility to complete the "home" side of the game sheet before the game and hand it to the "visiting" team to complete. Please refer to the WEHL Game Sheet Instructions for direction on how to complete a game sheet correctly. Once completed, it is your responsibility to get the game sheet returned to you and hand it to the timekeeper, who in turn hands it to the referees.
You must fill in the name of the players and their jersey numbers - we have provided a template for labels that you can print & stick on. Remember, these are the names of the players actually playing - cross off any players who are absent. You must also list the names of the Coaching staff, your name as Manager and the Trainer's name and Trainer number. The Team Officials must all sign the game sheet. Remember to apply a label to each copy of the game sheet. Label templates & instructions are below:
Referees for Exhibition Games
If you plan to do any exhibition games, you will need to book & pay for your own referees. The following links will be helpful:
Game Day Activities
The HOME team is responsible for running the clock, and recording penalties at the WEHL arenas: Dulude, BAS, and Tom Brown.
This will require two volunteers from the home team - one to run the clock, and one to update the game sheet. It can be done by one person but two is much better. Try to get volunteers ahead of time - Team Snap can be used to assign parents to these roles.
Each of the arenas have different Timeclocks - the Operating Instructions are:
After the game the home team is responsible for posting the score to update the league standings:
- WEHL Merchandise: For questions or more information regarding WEHL Merchandise or Team Name Bar Orders, please contact Mitch Craig at Gadar Promotions or at 613.736.8288 ext 238
- HEO Clinic Registration
- HEO/ODMHA Refs
- Special Events: A special event insurance application must be completed for team events such as dryland training or fundraising activity. Instructions on how to complete the form can be found at the following link: http://www.heominor.ca/system/files/Step-by-Step%20-%20TEAMS.pdf