Vulnerable Sector Check

All West End Hockey League (WEHL) volunteers must have a valid Vulnerable Sector Check (VSC), which can be obtained online with the Ottawa Police. Volunteers must:

  • show proof of completion to the WEHL VP Risk and Safety.
  • are responsible for renewing their Vulnerable Sector Check every three years.
  • are required to complete an annual online VSC declaration through the Hockey Eastern Ontario's online submission portal.

NEW for 2025-26 - Ontario Standardized Screening Process

Hockey Eastern Ontario (HEO) launched a new Vulnerable Sector Check (VSC) process, effective this 2025-26 season.

All volunteers (18+ years old), must submit a declaration through the HEO website on an annual basis (including the 25-26 season). Information on how to submit a declaration can be found on the HEO website.

Please note that all 2022 or earlier VSCs will be considered invalid for the 2025-2026 season. In order to be rostered in the 2025-2026 season, an individual must have a VSC from 2023 or later and complete a declaration. If an individual is missing a valid VSC and/or their declaration, they cannot be rostered onto a team.

Questions? Contact our Registrar or VP Risk & Safety.

 

How to Apply for a Vulnerable Sector Check:

  1. Obtain a volunteer police check letter from the WEHL VP of Risk & Safety.  With this letter, the fees for a PCR are waived.
  2. Go to the Ottawa Police Record Check website to create an account and/or login.
  3. Complete the application process. To verify your identification, the system will ask you for some personal information such as date and place of birth, your SIN number, banking information, etc.
  4. Once verified, upload a PDF of the volunteer letter that was provided by the VP of Risk & Safety (step 1).
  5. Upon completion, email a copy of your completed Vulnerable Sector Check (or Police Records Check) to the WEHL VP of Risk & Safety
  6. Complete a VSC declaration via the Hockey Eastern Ontario (HEO) online portal on an annual basis.

IMPORTANT: A Vulnerable Sector Check is valid for three years only. Volunteers are responsible for renewing an expired VSC.

 

What if I don't pass the online process?

If for some reason further identification is requested by the Ottawa Police, you may be asked to visit their Queensview location to verify your identity. If you are required to provide fingerprints, please email the WEHL VP of Risk & Safety to obtain an additional letter that will allow you to waive the fingerprinting fee.